|
As companies continue to grow and operate, the amount of paper stored and in
use is extraordinary. Trying to manage all of these documents is time consuming
and often unsuccessful. Document management is the computerized management of electronic as well as
paper-based documents. Document management systems are becoming more important
as organizations strive to create systems that can handle paper and electronic
documents together.
In many applications, document management systems are able to show Return
on Investment (ROI) almost immediately. Document management gives the power
back to the employees - data is constantly at their fingertips. Electronic
documents not only save space, they save money.
Paperless Office Solutions
By being able to manage your documents and records more efficiently, you reduce
time, save space needed for filing cabinets, and create a central location
for all documents. Document imaging not only keeps your documents organized,
it allows those documents to be maintained and backed up daily.
Document Imaging
An all inclusive document imaging system encompasses five
elements:
Scanning. Scanning technologies make paper document conversion fast, inexpensive,
and easy. A good quality scanner will allow putting your paper files into your
computer easy.
Storage. The storage system creates an organized document filing system and
allows future retrieval to be simple and efficient. A stable storage system
will accommodate changing documents, growing volumes, and advancing technology.
Indexing. The index system creates an organized document filing
system and that makes for simple and efficient retrieval. A proper indexing
system allows for more effective procedures and systems.
Retrieval. The retrieval system uses information about the documents,
including index and text, to find images stored in the system. This system
makes finding the right documents quick and easy.
Access. Document viewing should be readily available to those
who need it, with the flexibility to control access to the system.
A quality access system will make documents viewable to authorized personnel,
whether in the office, at different locations, or over the Internet.
Although many small to medium size companies understand the benefits of a
document management system, most companies have been reluctant to implement
a solution due to the prohibitive cost of many systems. Paradym has designed
and implemented cost effective document management solutions for many small
to medium size businesses, thus allowing them to recognize direct cost savings
and increased operating efficiencies.
View case study on document
imaging/paperless office. |
